Administer Procurements Process

Posted on July 1, 2009 by


The Administer Procurements process is one of the 42 project management processes described in the fourth edition PMBOK®. It’s one of the four Procurement knowledge area processes, and one of the ten Monitoring and Controlling processes.

The primary purpose of this process is to manage procurement relationships, monitor contract performance, and make any needed changes. Information about the procurement work can be found in the Procurement Documents, Procurement Management Plan (which is part of the Project Management Plan), and the actual Contract. Monitoring the procurement performance is aided through Performance Reports and Work Performance Information.

Any Change Requests that have been approved through the Integrated Control Process relating to procurement are also an input to this process. A Contract Change Control System manages changes to the contract. These and other changes will be in the form of the Change Requests output. Contested Changes between the buyer and seller are handled through the Claims Administration.

The day-to-day management of the procurement relationship uses Payment Systems and a Records Management System. Assuring that the obligations of the parties are being met is done through Procurement Performance Reviews, Inspections and Audits, and Performance Reporting. Outputs of this process include Procurement Documentation and updates to the Organizational Process Assess Updates and Project Management Plan.