Conduct Procurements Process

Posted on May 22, 2009 by

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Conduct Procurements is one of the 42 project management processes described in the fourth edition PMBOK®. It’s one of the four Procurement knowledge area processes, and one of the eight Executing processes.

The purpose of this process is to obtain responses from sellers, select among those sellers, and award a contract to the selected seller. This was formerly two processes, and so there are several activities involved. The previously performed Plan Procurements process provides Procurement Documents, Source Selection Criteria, and Make-or-Buy Decisions as inputs to this process. Other inputs include the Project Management Plan which contains the Procurement Management Plan that serves as guidance; and the organization may have a Qualified Sellers List of sellers that have already been determined to meet certain criteria important to the organization. Finding prospective sellers can be aided by the tools of Advertising and performing an Internet Search. Bidder Conferences may be conducted to provide information to interested sellers, and then sellers submit their Seller Proposals. An organization may use the tool of Independent Estimates to judge whether the proposals are suggesting reasonable prices. These Seller Proposals are compared using the pre-defined Source Selection Criteria and Proposal Evaluation Techniques to determine which sellers will be selected. A major output is the Selected Sellers, who are then provided a Procurement Contract Award. This contract may have its terms negotiated through the tool of Procurement Negotiations. Also see the earlier posting of Plan Procurements Process (posted April 14, 2009).