Distribute Information Process

Posted on May 15, 2009 by


Distribute Information is one of the 42 project management processes described in the fourth edition PMBOK®. It’s one of the five Communications knowledge area processes, and one of the eight Executing processes. The primary purpose of this process is to distribute relevant information to stakeholders. This is a relatively simple, straightforward process. The Project Management Plan is needed because it contains the Communications Management Plan that outlines the details of how the information is to be distributed. Performance Reports contain the actual information on the status of the project that will be distributed. This information is distributed through Communication Methods (one-on-one meetings, group meetings, videoconferencing, etc.) and Distribution Tools (hard copies, email, telephone, portals, press releases, etc.). The only output is Organizational Process Asset Updates. These updates could include copies of the reports that were distributed, presentations given, and feedback from stakeholders, etc. This process is simply the act of providing accurate project information to stakeholders in a timely manner.